Senior Sales Administrator at Fidelity Services Group Johannesburg, South Africa

 Senior Sales Administrator 

Overall purpose of the job: To effectively and efficiently perform the general admin/SAP function for the Commercial Sales Department.

Duties & Responsibilities:
• Opening of Jobs on SAP
• Removing of jobs and changing statuses of quotes for Sales Reps to change their quotes of returned jobs
• Re-Opening of Jobs when Sales Reps done Making Changes
• Populate reports from Regional Co-ordinators and consolidate it to one report daily
• Generating SAP reports for House Division
• Daily population of Job Progress Report.
• Checking all job files
• After opening a job, make a copy of checklist, print out a Confirmation Document and scan all documents
• Copy and paste scanned documents onto the shared folder
• Go back to the job and attach scanned documents on an SD and CS and Contract number
• Make sure Business Areas are correct on CS and M & R
• Opening of Contract numbers for M & R
• Opening of Contract numbers of Maintenance jobs
• Write the job onto the “Hand-Over” book
• Submit the job to technical and let them sign for receipt of the file.
• Attend meetings when invited
• Attend Over-due report meeting every Friday
• Print and make copies of the report for Di on Fridays for the meeting
• Make sure new employees sign SAP forms access
• Submission of forms to Finance
• Do follow-ups on forms submitted
• Solve and come up with solutions for SAP queries and errors
• Send unsolved issues to SAP consultant
• Pull and manually fix SAP report for Management
• resolve issues from technical and Finance as they occur
• Printing/Sending out paper-work for Credit Controllers when they lost the files
• Complete forms for cancellation of jobs for Lucy to cancel
• Assist and give guidelines to Administrators in Midrand, CPT and KZN on challenges or issues they experiencing on SAP
• Assist and give guidelines to Sales Reps on working on the system and opening quotations
• Train new Sales reps SAP and SAP system process
• Sending queries to Procurement when materials are not correctly loaded (Scan quote and send to Procurement
• Do reports for management meetings
• Allocate Technical, Sold and Ship To on CS

Minimum qualifications and experience:
• Matric / Grade 12
• Relevant qualification
• Computer Literate (MS Office, advanced Excel, PowerPoint)

• Action orientated
• Time Management
• Business Acumen
• Planning and Organizing
• Attention to detail
• Problem Solving
• Interpersonal Savvy
• Action orientated
• Confidentiality
• This job description may vary from time to time at management discretion.

We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team. Whilst black female candidates will be given priority as per our transformation policy subject to the above criteria.
Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate.
Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful

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