Payroll Administrator night shift at Merchants SA Johannesburg, South Africa

 Payroll Administrator night shift 

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The purpose of this role is to provide the organisation with payroll administration service

Data Capturing & Filing

• Processes all payroll information, to facilitate timeous changes / updates to employee information (financial and statistical).

• Processes all leave documentation. (Annual leave, sick leave, etc)

• Checks all information is captured timeously and accurately

• Verifies and captures all employee contract documents for new/existing employees

• Processes all documentation for termination of employees

• Investigates queries and actions appropriately

• Informs Payroll Team Leader in respect of deadlines not being met and report any process digression

• Files all payroll documentation accurately and timeously

• Assists with tax year end process

• Implements processes and procedures to ensure information and data is current and available for reporting

Payroll queries & Information

• Resolves first line queries from managers and team members as they relate to the processing of payroll data

• Responds as 1st line support for payroll queries

• Resolves payroll queries within an acceptable time

• Escalates payroll queries as required and follows up to ensure resolution

• Exports reports and sends employee cost reports to business units

• Develops a collaborative relationship with the HR team to ensure queries are resolved timeously

• Works closely with HR Administrators to ensure complete coordination of efforts and procedures with pay, deductions, and benefits, tracking and reporting

• Ensure service delivery to internal and external customer requirements are met timeously.

• Transmits electronic fund transfers and ensures recording of events

• Ensures complete confidentiality by the payroll team of all issues and information pertaining to the payroll environment

Employee benefits and data reconciliation

• Extracts payroll reports as required to determine all data is accurate

• Escalates report queries to Payroll Team Leader for resolution

• Reconciles the report against payments to be made for employee benefits

• Informs 3rd parties in respect of any changes to employee status

• Forwards all Medical aid applications for processing timeously

• Captures information for Provident Fund for Withdrawals, contribution and death claims)


• Responds to requests for payroll reporting

• Prepares and reports on payroll data

• Maintains accurate record keeping

• Reports on any discrepancies

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